How to effectively migrate email system without losing files

Utilizing a fantastic resource like Microsoft 365 could make the process of migrating your email system quick and painless. Knowing what you are migrating is the first step to a successful migration. All worthwhile endeavors start with forethought. Understanding what has to be transferred or changed with regard to mail migrations

The contents of a user’s mailbox, which commonly consists of emails, contacts, calendars, and tasks. Because users complain the loudest when things go wrong, these items carry the biggest risk. Planning your move will ensure that mailbox data is not affected at all. No interruptions, data loss, or downtime.

Making and communicating the plan is the second phase. With no data loss, low user impact, and no downtime, your email migration should be successful. To say that this requires some preparation is an understatement! Consider the possibility that your consumers use a variety of devices and email clients while being dispersed across several time zones and locales. In addition, you might use various email domains hosted by various service providers. So, all of the following sub-plans should be included in your main plan. You must decide what you want to happen to each of the accounts and’map’ existing emails onto your new Office 365 ‘tenant’ as part of the planning process. By setting up a “hybrid” licensing system, you may keep your costs under control here.

The last step is to actually carry out the plan. Your users shouldn’t notice when the project begins because all of the work will be taking place in the background. Simply said, they ought to be able to continue using their current email in the same manner. Then, during the switchover, they switch to using Office 365. Their whole email, calendar, and contact information will be updated and copied across.
The creation of the Office 365 tenant, the addition of your domains, the addition of the selected Office 365 licenses, the creation of the users, the assignment of the selected licenses to them, and the copying of their source mailbox’s contents into Office 365 are just a few of the many activities that will be happening in the background.